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  • Writer's pictureArif Ansari

Keeping Your On-Premises ERP Humming: Tips for a Long Life and Easy Changes

Okay, let's be real. On-premises ERPs like Oracle EBS and SAP... they've been around the block.  They get the job done, but as your business grows and tech changes, how do you keep these workhorses running smoothly? Here's how to breathe new life into your trusty ERP and make it play nice with change.

1. The Patchwork Approach: Updates, Fixes, and Staying Sane

  • Staying Secure: Patches and security updates aren't just about plugging holes. Forget to do them, and you might find yourself out of support options down the road – not a great situation.

  • Selective Upgrades: Jumping to the latest and greatest ERP version ain't always easy. But sometimes, upgrading specific modules gets you the new features you need without the full-blown migration headache.

  • Performance Monitoring: Keep those eyes glued to your database and system health. Bottlenecks have a way of sneaking up on you, so catch 'em early!

2. Hybrid is the New Black:  When the Cloud is Your Friend (Sort Of)

  • Offloading Non-Core Functions: Reporting, fancy analytics, maybe some CRM stuff – shifting these to the cloud can free up your on-premises ERP to do what it does best. Plus, you get snazzy new tools.

  • Integration is Key: Making your on-premises core and those cloud apps talk nicely is absolutely critical. Don't skimp on middleware and solid integration plans, or things get ugly fast.

  • SaaS Where it Makes Sense: Think about straight-up replacing certain on-premises modules with SaaS solutions. Payroll and HR are prime candidates where SaaS often does a better job.

3. Customization Conundrum: When Those Tweaks Come Back to Bite You

  • Heavy Customization = Headaches: We've all seen systems so heavily customized that updates become a nightmare. Gotta ask yourself, are those custom bits really worth the long-term pain?

  • Workflow Tools to the Rescue: Sometimes, you can model those special business processes with BPM tools outside your ERP core. Makes updates and changes way smoother.

  • Document, Document, Document: I sound like a broken record, but seriously, if you must write custom code, document it like your job depends on it (because it kinda does).

4.  Training and Change Management: Your Users are Key (Yes, Really)

  • Don't Neglect Training: Even small ERP changes deserve some user training. Helps avoid frustration and those panicked calls to the helpdesk.

  • Change Management Isn't Optional: Any big changes to the way your ERP works? You need a plan to communicate and get buy-in, or that fancy new feature rollout is gonna flop.

  • Seek Internal Champions: Find those users who love to learn new stuff. They're your allies, spreading knowledge and reducing your support burden.

5. When to Consider the Big Leap (To the Cloud)

  • Support Deadlines Loom: Remember, vendors won't support those old versions forever. When the end is nigh, it's time for a serious migration plan.

  • Business Needs Outstrip Your System: Is your on-premises ERP holding you back? Struggling to keep up with how fast your business changes? Might be a sign it's time to rethink things.

  • Total Cost of Ownership: All those patches, maintaining custom code... it adds up. Cloud solutions sometimes offer a cost advantage in the long run, even if the upfront price tag is higher.

Final Note: No one answer fits everyone! What works best depends on your specific setup, what you want your ERP to do, and your budget.

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